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ABC Central Florida

Deatrick Engineering Associates, Inc. is a full-service Inspection, Testing, and Geotechnical Engineering firm.

OFFICE MANAGER (Posted 1.30.23 | Expires 4.24.23)

We are looking for a full time Office Manager. Office Manager duties and responsibilities include, preparing payroll, invoicing, and providing Human Resources information and accounting support to our employees. Previous experience as an Office Manager or Office Administrator with knowledge of ADP and QuickBooks is beneficial. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

Proficiency in MS Office, QuickBooks, and ADP
Previous experience with AP, AR, Notice To Owner and Florida Lien Law
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bookkeeping and more.
Schedule meetings and appointments
Maintain the office condition and arrange necessary repairs
Update and maintain office policies as necessary
Manage contract and price negotiations with office vendors, and service providers
Manage office General and Administrative budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employee's queries regarding office management

Skills

Experience as an office manager, front office manager or administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Background in Construction is not required but favored

Deatrick Engineering Associates, Inc. is a Drug-Free environment and an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Job Type: Full-time

Salary: From $18.00 per hour

Benefits:

Schedule:

8 hour shift M-F

ADMINISTRATIVE ASSISTANT (Posted 1.30.23 | Expires 4.24.23)

Email dea1@bellsouth.net

We are looking for an Administrative Assistant to perform a variety of administrative tasks and support our company’s President and Executive Assistant. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. A background in construction is highly valued.

Requirements:

High school diploma or GED.
Prior experience in an administrative assistant role supporting 2 or more team members with general administrative needs.
Strong Proficiency in Microsoft Word, Excel and QuickBooks
Previous experience with AP, AR, Notice To Owner and Florida Lien Law favored
Background in Construction is not required but favored.

Expectations:

Act as the point of contact among executives, employees, clients, and other external partners
Effective communication skills at all levels (front-line through executive), both verbal and written
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Must be a proactive self-starter with strong initiative and attention to detail.
Flexible demeanor, pro-active thinker, positive attitude, maintain confidentiality.
Effective organization, time management skills, and ability to shift priorities as necessary.
Ability to take direction, follow procedures, and ask appropriate questions.
Demonstrated ability to work well independently, but function within a team environment.
Serves as a back-up to other administrative staff.
Performs other duties as assigned.

Job Type: Full-time

Salary: From $16.00 per hour

Benefits:

Schedule:

8 hour shift M-F

Experience:

Microsoft Excel: 2 years (Preferred)
Construction: 1 year (Preferred)

Work Location: One location

Visit Deatrick Engineering Associates Employment Page for more information.

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